Exhibitors: Additional Info

Setup and takedown:

When you arrive during the setup time period, you will find tables set up and skirted, with 1-2 chairs per vendor (not per table). More chairs will be available as needed. We will have staff available to help you to find your table.

Early takedown at the end of the day can be a recurring problem. Fair attendees pay for the curriculum exhibits to be open during advertised hours. We appreciate your cooperation in this matter. Vendors who leave before the Exhibit Hall is closed are unlikely to be invited back next year.

Exhibitor Display Specifications:

Booth sizes are approximately 10′ wide and 6′ deep. Anchorage has 8 foot tables only. The other three locations all have 6 foot tables only. Each table is topped and skirted. You are welcome to bring your own table covering. You may adjust the table as you wish to allow more room in front, i.e., move table back if you like. You may use up to half of the space on either side of your table, which is quite limited in some places (refer to floor plans). However, your materials may not extend into the aisle at all, which is both a traffic problem and a hazard in an emergency. If you have additional display racks that you would like to set up, you must purchase another table space and let us know to leave that space blank for your racks.

Displays are limited to educational and secular materials. No food or cooking items. If you have toys to display, they must have a clear educational purpose.

Services may not be advertised at your booth.

Banners: We do not have pipe & drape in any location. Soldotna is in a sports arena, with a wall behind for ice-skating that a banner can be hung from with S-hooks. In Anchorage, nothing can be attached to the walls, but pipe & drape can be rented from Rowan Decorators. In Fairbanks, banners can be adhered to the wall with T-pins. Juneau is in a smaller space and banners are not really necessary, but can be adhered to some walls with T-pins.

Click here for special instructions from the Egan Center in Anchorage.

WiFi:

WiFi is available in all facilities. However, WiFi is spotty and unpredictable at the Egan Center in Anchorage. You can pay for a good connection through IMIG Audio/Visual. Click here for the form to order internet from them.

Children:

As with all homeschool events, many parents are likely to have their children with them. We encourage you to be kind at the same time you help us keep the aisles free of children. If you will have things at your booth that are likely to attract groups of children, please let us know so that we can help assign a proper space for you that will keep traffic moving.

Nametags:

We would like you to wear nametags identifying you as an exhibitor. You may use your own nametag, if you have one. At each location, we will furnish blank nametags to wear, on which you can write your name and company name.

Fair Guide:

IDEA will have a packet of information available to attendees with a floor map and information about the exhibitors and workshop presenters. The second page of the registration form (Exhibitor General Information) asks for more details about you and your product to help our families make the best use of their selection time. There is another form (Workshop Information Form) for details about workshops and speakers.

Purchase Orders and Onsite Purchasing:

IDEA will arrange to approve onsite purchasing and ordering through allotment for re-enrolling IDEA families only. Vendors are free to accept cash and/or credit card purchases from any attendee (please bring your own receipts). You will receive a copy of each IDEA family order on the day of the Fair. For each vendor, IDEA will issue one Purchase Order for items ordered at the fair that are to be shipped later. For vendors who will have items that parents can take away with them, a second Purchase Order will be prepared for those items. All purchase orders will be emailed or faxed to vendors during the first few days of July and invoicing can begin on July 1st. You may give purchasers items at the Fair, but please do not ship any items until after you receive the PO.