IDEA Curriculum Fair 2011: Exhibitor Registration Form (2 pages)

IDEA Curriculum Fair 2014: Exhibitor Registration Form (2 pages)

Return to Exhibitor Welcome Page

The Registration Form is available in Word and in a pdf format, which can be opened with Adobe Acrobat Reader. Both versions can be saved onto your computer and typed into. Then re-save and attach to an email to Carol Simpson, or print and mail. Please send a Form W-9 along with your Fair Registration Form.

To download forms, RIGHT-click on the link. This gives you a drop-down box of choices. Choose "Save Target As..." and then choose your desktop or any other location on your computer where you want the form to be. Double-click on the form to open it and use the TAB on your keyboard to move forward through the fields (SHIFT-TAB to move backwards). Print, sign, and mail to Fairbanks with payment.

Registration Form (Word format)
Registration Form (pdf format)

The forms are pretty self-explanatory, but there is more information below for each section of the registration form, in case you have any questions.

Table specifications:

Booth sizes are approximately 10' wide and 6' deep. Anchorage has 8 foot tables only. The other three locations all have 6 foot tables only. Exhibitors who register before 1/15/14 receive a $50 discount per table. Tables along the walls generally have about 3-4 feet of space behind them. Center tables will share the space behind them (5-8 feet). We will try to accommodate all requests on the registration form, where you should indicate if you prefer a wall table, need electricity, or have a tall display (taller than 2 feet from the table top or 5 feet from the floor). There is limited space next to the tables in some locations (see floor plans) and exhibitors may not extend exhibit forward into the aisles.

Electrical outlets:

At all sites electricity is available for a small fee. We do not provide surge protectors or extension cords and we strongly recommend that you bring your own.

Workshops:

See the workshop page for details about requesting workshops and completing the Workshop Information Form.

Workshop equipment:

We will do our best to provide laptop projectors to all vendors who request them, but there is limited availability in most locations. Indicate on the Workshop Form what your needs are, and include the fee on the registration form. We must know well in advance if you need a projector so that we can be sure to plan your workshop in a room with the equipment that you need.

Hand-out sacks:

You must ship materials for the hand-out sacks to each location, but you may include payment for all on your registration form. See the hand-out sacks web page for details on what can be included and where to ship it.. If you are paying for hand-out sacks only, the second page is not necessary; please complete just the first page of the registration form.

Deposits/Discounts:

Exhibitors who register before January 15, 2014 receive a $50 discount per table, a substantial savings over later registration! Discounts do NOT apply to unmanned tables. Registration forms must be mailed to Fairbanks and accompanied by a deposit of at least 1/2 of the total. Early Bird Discount is forfeited if the balance of the payment is not received by March 1. No refunds will be made after March 1. We cannot accept credit cards, and deposit checks cannot be post-dated.

Exhibitors who travel to all four locations receive a $100 discount of their entire registration! Tables must be manned at all four locations.

Additional bonus for exhibitors who travel to all four locations! A drawing will be held at the end of the Fair (In Juneau) for FOUR FREE TABLES for the Fair in 2015: one in each location.

Exhibit Hall needs:

Indicate here if you prefer a wall behind, need electricity or have a tall display. TV/VCRs and/or computers may be used in the Exhibit Hall, but you must provide your own. Please let us know if you have a tall display or any other unusual specifications so that we can place you appropriately.

We have made no arrangements to provide internet access either in the exhibit hall or in the workshop rooms in any location. If you want to display your website, we recommend that you download it onto your computer rather than displaying it live. If you need to be online, you will need to contact the facilities to make arrangements on your own.

Exhibitor contact info:

Please include complete contact information for your company. If the representative who will be attending the Fairs is different than the one completing the registration, please give us their contact information as well. Please put NONE in the space for the attending representative if the table will be unmanned!

Table preferences:

Tables will be assigned based on replies from vendors with all possible regard given to your preference. We will contact you with table assignments; however, IDEA retains the right to change vendor table assignments if necessary. When the tables are all assigned, we group them by exhibitor and re-assign them booth numbers, with each exhibitor assigned a single booth number for all of their tables. Your table request is really a reference to what area you will be located in, versus that actual table number; your final booth number will be different than your request, although it will most likely be in one of the locations that you requested. Floor plans are available on our website. We date receipt of registrations and give first consideration to those who register soonest.

Exhibitor general information (second page of form):

This information will assist us in profiling you accurately on our website and in the Fair packet that attendees receive. Please provide us with a very short description or indicate if you would like us to use one that we already have for you. As you look over the category choices, please do not select more than 2-3 categories that apply, as you will be listed in no more than three. This is also your opportunity to make us aware of any special needs for your tables or workshops.

Details about how ordering occurs at the Fair can be found on the Additional General Information page, along with other details of interest.

Fair specials or door prizes (second page of form):

Vendors are encouraged to provide nice door prizes or special sale prices at the Fair. Word travels fast among homeschoolers! In addition to listing you as a door prize contributor on our website and in the Fair Guide, we will announce the winners and the participating vendor to the entire assembly. We encourage you to keep the door prize(s) at your booth so that we can send the winners to you directly, providing a more direct connection between you and the winner. Vendors who cannot be here for the exhibit are welcome to send door prizes or gift certificates. We will announce the winners and have them pick up the prize at a host table.