Exhibitor Welcome Page ~ Anchorage ~ Fairbanks ~ Juneau ~ Soldotna

The Registration Form is available in Word and in a pdf format, which can be opened with Adobe Acrobat Reader. The Word form can be saved onto your computer and typed into if your computer has Word. Both pages must then be printed, signed, and mailed to the IDEA office in Fairbanks with your deposit. The pdf form is provided for those who do not have Word. This must be printed and completed by hand.

To download forms, RIGHT-click on the link. This gives you a drop-down box of choices. Choose "Save Target As..." and then choose your desktop or any other location on your computer where you want the form to be. Double-click on the form to open it and use the TAB on your keyboard to move forward through the fields (SHIFT-TAB to move backwards). Print, sign, and mail to Fairbanks.

Word Registration Form
pdf Registration Form

The forms are pretty self-explanatory, but there is more information below for each section of the registration form, in case you have any questions.

Table specifications:

Booth sizes are approximately 10' wide and 5' deep. Anchorage has 8 foot tables only. Juneau has 6 foot tables only. The Soldotna and Fairbanks facilities have varying numbers of 6' and 8' tables, and we have no way of estimating how many there will be of each. Vendors who register first have preference for the bigger tables.Exhibitors who register before 1/15/08 receive a $50 discount per table. Tables along the walls generally have about 3 feet of space behind them. Center tables will share the space behind them (5-6 feet). We will try to accommodate all requests on the registration form, where you should indicate if you prefer a wall table, need electricity, or have a tall display (taller than 2½ feet from the table top or 5 feet from the floor). There is limited space next to the tables in some locations (see floor plans) and exhibitors may not extend exhibit forward into the aisles.

Electrical outlets:

At all sites electricity is available for some of the tables on a first come, first served basis. We do not provide surge protectors or extension cords and we strongly recommend that you bring your own.

Workshops:

See the workshop page for details about requesting workshops and completing the Workshop Information Form.

Workshop equipment:

We will do our best to provide laptop projectors, overhead projectors, and/or TV/VCRs to all vendors who request them, but there is limited availability in most locations. Indicate on the Workshop Form what your needs are, and include the fee here. We must know well in advance if you need any of these items so that we can be sure to plan your workshop in the rooms with the equipment that you need.

Hand-out sacks:

You must ship materials for the hand-out sacks to each location, but you may include payment for all on your registration form. See the hand-out sacks web page for details on what can be included and where to ship it..

Deposits/Discounts:

Exhibitors who register before January 15, 2008 receive a $50 discount per table, a substantial savings over later registration! Discounts do NOT apply to unmanned tables. Registration forms must be mailed to Fairbanks and accompanied by a deposit of at least 1/2 of the total. Early Bird Discount is forfeited if the balance of the payment is not received by March 1, 2008. No refunds will be made after March 1, 2008. We cannot accept credit cards, and deposit checks cannot be post-dated.

Exhibit Hall needs:

Indicate here if you prefer a wall behind, need electricity or have a tall display. TV/VCRs, computers, projectors, and overhead projectors may be used in the Exhibit Hall, but you must provide your own. Please let us know if you have a tall display or any other unusual specifications so that we can place you appropriately.

We have made no arrangements to provide telephone/modem access either in the exhibit hall or in the workshop rooms in any location. If you want to display your website, we recommend that you download it onto your computer rather than displaying it live. If you need to be online, you will need to contact the facilities to make arrangements on your own.

Exhibitor contact info:

Please include complete contact information for your company. If the representative who will be attending the Fairs is different than the one completing the registration, please give us their contact information as well. Please put NONE in the space for the attending representative if the table will be unmanned!

Table preferences:

Tables will be assigned based on replies from vendors with all possible regard given to your preference. We will contact you with table assignments; however, IDEA retains the right to change vendor table assignments if necessary. If we remove tables from a location the table numbers for all will change. Your table number is really a reference to what area you will be located in, versus that actual table number. Floor plans are available on our website. We date receipt of registrations and give first consideration to those who register first.

Exhibitor general information (second page of form):

This information will assist us in profiling you accurately on our website and in the Fair packet that attendees receive. Please provide us with a very short description or indicate if you would like us to use one that we already have for you. As you look over the category choices, please do not select more than 2-3 categories that apply, as you will be listed in no more than three. This is also your opportunity to make us aware of any special needs for your tables or workshops.

We create one Purchase Order for pre-orders (for IDEA families) from each exhibitor. If you will have things that people can take away with them that day, we will need an additional Purchase Order for those items. Please help us to minimize excess paper by indicating if we need to issue one or two Purchase Orders for you. Details about how ordering occurs at the Fair can be found on the Additional General Information page, along with other details of interest.

Fair specials or door prizes (second page of form):

Vendors are encouraged to provide nice door prizes or special sale prices at the Fair. Word travels fast among homeschoolers! In addition to listing you as a door prize contributor on our website and in the Fair Guide, we will announce the winners and the participating vendor to the entire assembly. We can encourage the winners to go to your table to collect the door prize, if you like. Vendors who cannot be here for the exhibit are welcome to send door prizes or gift certificates. We will announce the winners and have them pick up the prize at a host table.